Project Management Coordinator

At Olenex, we supply a broad portfolio of high-quality edible oils and fats to customers worldwide. With thirteen strategically located refineries across Europe, we produce a wide range of liquid and tropical oils. Our team of specialists works closely with both food and non-food producers to deliver tailor-made ingredients that meet specific needs.

Beyond production, we are active in trading and sourcing raw materials to strengthen our offering in the oil and fats industry. Sustainability and fair trade are at the heart of what we do. Through our #SharedResponsibility initiative, we build integral partnerships and work toward a 100% sustainable supply chain.

We also believe in investing in our people. At Olenex, you’ll find opportunities for career development, training, and contribution within a dynamic and challenging environment where your impact truly matters.

We are currently looking for a organized & experienced

PMO Coordinator

to join our team at the Central Post office in the heart of Rotterdam.

As our new PMO Coordinator, you play a key role in supporting project, program, and portfolio delivery across the organization. You ensure that projects and programs are well‑organized, transparently tracked, and consistently reported throughout their lifecycle. Acting as a central coordination point, you support governance, performance management, and decision‑making at both project and portfolio level. Your work enables Project Managers, Program Managers, and senior stakeholders to focus on delivery while relying on accurate, timely information.

Outlook of your responsibilities:

•Maintain and enforce common standards, templates, and processes; administer SharePoint (including access and security

•Design, implement, and maintain effective document management systems with proper version control and traceability

•Collect, maintain, and distribute timely program information for performance and resource reporting; keep project documentation up to date (e.g. team lists, org charts)

•Maintain risk and issue logs, support analysis and mitigation, and facilitate quality controls such as gate reviews and lessons‑learned sessions

•Support planning, budgeting, and cost control activities and monitor operational and financial benefit realization

•Help maintain the overall roadmap, manage critical dependencies, and support scope control and issue resolution

•Actively engage with project and program teams to support alignment, communication, and escalation when required

•Prepare, organize, and facilitate project and program meetings, including logistics, scheduling, and follow‑up actions

Who are you?

• Bachelor’s degree or certification in Project/Program Management, with 3+ years of experience in a PMO or P3M environment

• Solid understanding of project methodologies (Waterfall, Agile, Hybrid) and governance across portfolio, program, and project levels

• Strong organizational skills with the ability to plan, track, and manage multiple projects or workstreams simultaneously

• Structured and detail‑oriented, experienced in maintaining project documentation, logs, dashboards, and ensuring data accuracy

• Clear and professional communicator in English

• Confident in coordinating stakeholders and following up on actions and deadlines

• Comfortable working with project data, KPIs, and basic financial tracking, with the ability to consolidate information into clear reports and summaries

What we offer you:

• Enthusiastic colleagues from all over the world

• A competitive salary and multiple development options

• 13th month salary

• 30 days of leave per year

• Fully paid pension scheme

• Working from home per company policy and allowance

• Travel allowance

• Discount on health insurance and fitness (optional)

Do you like to work on projects in a great team? Then this is your next step!